Sphyx
All case studies
Construction & Infrastructure

Bid-room portal for a construction & infrastructure firm

Internal bid-management portal replaced Excel-and-email chaos — bid prep time down 60%.

5 monthsClient: Mid-size infrastructure contractor
The transformation

Before vs After

BeforeWhere they started
  • Bid docs emailed across 15+ people; version conflicts.
  • Missed deadlines every quarter.
  • No central view of bid status.
  • Costing sheets rebuilt per tender.
AfterWhere Sphyx took them
🏗️
−60%
  • Single bid-room with role-based access + version control.
  • Zero missed deadlines since rollout.
  • Reusable costing templates.
  • Real-time tender pipeline for directors.

The challenge

Tender preparation was on Excel; bid documents emailed across 15+ people. Missed deadlines cost real contracts.

Our approach

  • 9-stage bid workflow mapped from RFQ to award.
  • Role-based access (estimator, engineer, QS, director).
  • Document version control + sign-off chains.
  • Excel imports for material costing; SSO with internal AD.

Outcomes

Bid preparation time
−60%
Tender win rate
+14 pp
Missed-deadline incidents
4/qtr → 0/qtr
Concurrent active bids
9 (up from 3)