The challenge
Tender preparation was on Excel; bid documents emailed across 15+ people. Missed deadlines cost real contracts.
All case studies
Construction & Infrastructure
Bid-room portal for a construction & infrastructure firm
Internal bid-management portal replaced Excel-and-email chaos — bid prep time down 60%.
5 monthsClient: Mid-size infrastructure contractor
−60%
Bid preparation time
+14 pp
Tender win rate
4/qtr → 0/qtr
Missed-deadline incidents
9 (up from 3)
Concurrent active bids
The transformation
Before vs After
BeforeWhere they started
- Bid docs emailed across 15+ people; version conflicts.
- Missed deadlines every quarter.
- No central view of bid status.
- Costing sheets rebuilt per tender.
AfterWhere Sphyx took them
🏗️
−60%
- Single bid-room with role-based access + version control.
- Zero missed deadlines since rollout.
- Reusable costing templates.
- Real-time tender pipeline for directors.
Our approach
A sequential playbook — each step builds on the one before it.
1
9-stage bid workflow mapped from RFQ to award.
2
Role-based access (estimator, engineer, QS, director).
3
Document version control + sign-off chains.
4
Excel imports for material costing; SSO with internal AD.
Outcomes
Bid preparation time
−60%
Tender win rate
+14 pp
Missed-deadline incidents
4/qtr → 0/qtr
Concurrent active bids
9 (up from 3)